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Academy · Valhalla · Tutorial

How the next session is chosen

From queue to calendar: one active session, weekly slots proposed in queue order, capacity horizons and what moves things.

Level
Beginner
Time
3 min
Updated
Valid for
Valhalla portal, 2026
Video · 0:23 Recorded on the real portal, demo account. No sound — the steps are on screen.

The situation

This week's session is in progress. In Now, under it, at "Next", you see the next session's title and its day. How did exactly that item get there, and not another of the six approved?

One active session

The base rule of Guided Optimisation: one active session at a time. It is not a preference, the system enforces it — if two were started, the portal answers "One session at a time — the current one has to finish first." That guarantees one objective, one focus, one clear delivery at the end.

The next session is therefore the first item in the queue that is not already in progress.

From queue to a date

When you approve something (or move something in the queue), Valhalla redoes the date proposals for every approved session that does not yet have a confirmed date:

  1. It takes the items in queue order (critical → your order → score → age).
  2. It generates your account's weekly slots — the same day and hour, once a week, starting tomorrow. The day and hour are set with Florentin at the start.
  3. It skips slots already confirmed.
  4. It assigns each session the first free slot, in order.

The proposed date stands — you do not have to confirm it. You see it in Plan › What comes next, marked "date proposed". If it does not suit you, press Another time: the slot is freed and Valhalla proposes another date within 24 hours.

Horizons: now, this month, next month, later

Behind the scenes, Valhalla places every approved item in a horizon, by capacity, not by wishes:

  • Now — the active session.
  • This month — what fits in the sessions left this month. A "one session" piece of work takes one slot; "two sessions" takes two; "part of a session" half.
  • Next month — what no longer fits this month.
  • Later — the rest.

In the portal you see this as concrete dates: the Plan opens with one capacity line ("Session 2 of 4 in progress · 14 of 40 hours · period 1 – 31 Oct"), then "Now", the sessions with their dates and, at the end, "Later".

What moves things

  • A Critical approval — goes to the front; the other proposals slide a week. The toast tells you what moved.
  • "Do this first" in the Plan — dates are recalculated.
  • An emergency ("Something is broken") — suspends the current session, which resumes after; it does not consume one of the four sessions.
  • Work that does not fit — is split honestly: the session is delivered with what was done, and the remainder becomes the next session ("Split — the remainder becomes the next session").
  • Rollover — a session unused last month is added to the current month (at most one).

What to remember

  • One active session — enforced by the system, not just promised.
  • Next session = the first queue item not in progress; Valhalla proposes it the first free weekly slot, and the date stands unless you ask for "Another time".
  • Horizons (now / this month / next month / later) are computed from capacity: one session = one slot.
  • What moves things: critical approvals, "Do this first", "Another time", emergencies, the "part 2" split, rollover.

Frequently asked

Can I have two sessions in the same week?

The standard rhythm is one a week, on the day set with Florentin. Sessions do not overlap: one active at a time. If you have a rollover session, it takes an extra slot in the month, still sequentially.

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